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Medical Devices and In Vitro Diagnostics

Vigilance for Medical Devices

Medical Device Vigilance Solutions

Ensuring the safety and performance of medical devices throughout their lifecycle is not just a regulatory obligation — it’s a commitment to patient protection and market trust. Under the European Union Medical Device Regulation (EU MDR), manufacturers must establish an effective system for medical device vigilance that proactively monitors safety issues, evaluates incidents, and ensures timely reporting to competent authorities.

But achieving and maintaining compliance with these evolving regulations — alongside international quality standards like ISO 13485 — often requires expert ISO 13485 consulting, a comprehensive quality management strategy, and dedicated resources. That’s where we step in.

We help you build confident, compliant medical device vigilance systems

At Billev Pharma East, we specialize in guiding medical device manufacturers through the intricacies of EU regulatory requirements, regulatory affairs, and industry best practices. Our team helps you transform vigilance obligations into a structured, efficient, and robust system that delivers real compliance — not just paperwork. Regulatory affairs expertise enables us to bridge the gap between evolving legislation and practical quality systems, helping you navigate incident reporting, stakeholder communication and post-market activities with confidence.

Whether you are establishing your vigilance system for the first time or looking to streamline and enhance existing processes, we support you every step of the way.

How we support your medical device vigilance compliance

We provide tailor-made regulatory and quality services to ensure your vigilance and post-market processes are fully compliant with MDR, IVDR and ISO 13485:2016 standards, including the following:

  • Compliance with guidelines and legislation – ensuring adherence to EU MDR regulatory requirements from A to Z.
  • Person Responsible for Regulatory Compliance (PRRC) – supporting your internal or external PRRC role with expert guidance.
  • Establishing a quality system and training of personnel – integrating vigilance into your QMS and training your team to execute processes confidently.
  • Post-market surveillance system – crafting structured systems that proactively collect and assess post-market safety data.
  • Assessment of incidents and events – evaluation of device-related events to determine significance and regulatory duty.
  • Reporting of incidents and other events – preparation and submission of mandatory reports to competent authorities and Notified Bodies.
  • Preparation and reporting of Field Safety Corrective Action (FSCA) – end-to-end management of corrective actions when safety issues arise.
  • Preparation of Field Safety Notice (FSN) – drafting effective FSNs and coordinating stakeholder communication.
  • Preparation of Periodic Safety Update Reports (PSUR) – expert support for regulatory reporting cycles.
  • Setting up appropriate contractual arrangements and supervision – ensuring contractual clarity and oversight across your supply chain and partners.
  • Audits and pre-inspection consultations – preparing you for regulatory scrutiny and market challenges.

These services are designed to help you build a compliant, resilient medical device vigilance framework that enhances both regulatory performance and operational excellence.

Why choose us?

Successfully implementing and maintaining vigilance systems — aligned with ISO 13485 and EU MDR expectations — requires deep regulatory insight, practical experience, and an actionable compliance strategy. We offer all three:

  • Regulatory expertise in EU MDR, IVDR and international quality standards.
  • Hands-on implementation support, tailored to your product portfolio and risk class.
  • Practical solutions — from policies and procedures to reporting tools and training.
  • Ready-for-audit documentation, giving you confidence in regulatory inspections.
  • Efficient project execution, helping you meet deadlines and reduce business risk.

Compliant medical device vigilance systems are essential to protecting patients, minimizing risk, and enhancing your brand’s credibility. With our expert support, you can confidently meet regulatory requirements and focus on what you do best — developing and commercializing safe, effective medical devices.

How to Reach us?

Billev farmacija vzhod, d. o. o.
Billev Pharma East Ltd.
Tržaška cesta 202

1000 Ljubljana

Slovenia

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With a focus on expert guidance and strategic insights, we propel your projects forward with confidence, ensuring every step is handled with precision.

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